Camrose Minor Ball Association
Membership
1. Any persons residing in Alberta, and being of the full age of 18 years, may become a member by a favorable vote passed by a majority of the members at a regular meeting of the Society. Such voting shall be by ballot, unless the meeting by resolution otherwise decides.
2. Any member wishing to withdraw from membership may do so upon a notice in writing to the Board through its Secretary. Any member upon a majority vote of all members of the Society in good standing may be expelled from membership for any cause which the Society may deem reasonable.
Board of Directors
3. Board of Directors, Executive Committee or Board, shall mean the Board of Directors of the Society.
4. The Board shall, subject to the bylaws or directions given it by majority vote at any meeting properly called and constituted, have full control and management of the affairs of the Society, and meetings of the Board shall be held as often as may be required, but at least once every year, and shall be called by the President. A special meeting may be called on the instructions of any two members thereof provided they request the President in writing to call such meeting, and state the business to be brought before the meeting. Meetings of the Board shall be called by ten days notice in writing e-mailed to each member or by three days notice by telephone. Any four members shall constitute a quorum, and meetings shall be held without notice if a quorum of the Board is present, provided, however, that any business transactions at such meeting shall be ratified at the next regularly called meeting of the Board; otherwise they shall be null and void.
5. Any director or officer upon a majority vote of all members in good standing may be removed from office for any cause which the Society may deem reasonable.
President
6. The President shall be an ex-officio member of all Committees. He/she shall, when present, preside at all meetings of the Society and of the Board. In his/her absence, the Vice President shall preside at any such meetings, and in the absence of both, a chairman may be elected by the meeting to preside thereat.
Secretary
7. It shall be the duty of the Secretary to attend all meetings of the Society, including Directors' meetings, and to keep accurate minutes of the same. He/she shall have charge of the seal of the Society, which seal whenever used shall be authenticated by the signature of the Secretary and the President, or, in the case of the death or inability of either to act, by the Vice President. In case of the absence of the Secretary, his/her duties shall be discharged by such officer as may be appointed by the Board. The Secretary shall have charge of all correspondence of the Society and be under the direction of the President and the Board.
8. The Secretary shall also keep a record of all of the members of the Society and their addresses, send all notices of the various meetings as required.
Treasurer
9. The Treasurer shall receive monies paid to the Society and shall be responsible for the deposit of the same in whatever Bank, Trust Company, Credit Union or Treasury Branch the Board may order. He/she shall properly account for the funds of the Society and keep such books as may be directed. He/she shall present a full detailed account of receipts and disbursements to the Board whenever requested and shall prepare for submission to the Annual Meeting a statement duly audited as hereinafter set forth of the financial position of the Society and submit a copy of the same to the Secretary for the records of the Society. The office of the Secretary and Treasurer may be filled by one person if any annual meeting for the election of officers shall so decide.
Auditing
10. The books, accounts and records of the Secretary and Treasurer shall be audited at least once each year by a duly qualified accountant or by two members of the Society elected for that purpose at the Annual Meeting. A complete and proper statement of the standing of the books for the previous year shall be submitted by such auditor at the Annual Meeting of the Society. The fiscal year end of the Society in each year shall be November 30.
11. The books and records of the Society may be inspected by any member of the Society at the Annual Meeting provided for herein or at anytime upon giving reasonable notice and arranging a time satisfactory to the officer or officers having charge of same. Each member of the Board shall at all times have access to such books and records.
Meetings
12. This Society shall hold an Annual Meeting on or before September 30 in each year, of which notice in writing to the last known address of each member shall be delivered in the e-mail 10 days prior to the date of the meeting. At this meeting there shall be elected a President, Vice President, Secretary, Treasurer (or Secretary-Treasurer), and at least one director (if the Secretary and Treasurer are different persons) or at least two directors (if the Secretary and Treasurer are the same person) and how ever many directors the President deems appropriate. The officers and directors so elected shall form the Board of Directors, and shall serve until their successors are elected and installed. Any vacancy occurring during the year shall be filled at the next meeting, provided it is so stated in the notice calling such meeting. Any member in good standing shall be eligible to any office in the Society.
13. General meetings of the Society may be called at any time by the Secretary upon the instructions of the President or Board by notice in writing to the last known address of each member, delivered e-mail ten days prior to the date of such meeting. A special meeting shall be called by the President or Secretary upon receipt by him/her of a petition signed by one-third of the members in good standing, setting forth the reasons for calling such a meeting, which shall be by letter to the last known address of each member, delivered by e-mail ten days prior to the meeting.
14. Four (4) members in good standing shall constitute a quorum at any meeting.
Voting
15. Any member who has not withdrawn from membership nor has been suspended nor expelled as herein provided shall have the right to vote at any meeting of the Society. Such votes must be made in person and not by proxy or otherwise.
Remuneration
16. Unless authorized at any meeting and after notice for same shall have been given, no officer or member of the association shall receive any remuneration for his services.
Borrowing Powers
17. For the purpose of carrying out its objects, the Society may borrow or raise or secure the payment of money in such manner as it thinks fit, but this power shall be exercised only under the authority of the Society, and in no case shall the Society borrow money without the sanction of a Special Resolution of the Society.
Bylaws
18. The bylaws may be rescinded, altered or added to by a "Special Resolution" as defined by the Alberta Societies Act.
Dissolution
19. In the event of the dissolution of the Camrose Minor Ball Association, all assets of the Association shall be turned over to the City of Camrose with provision for disposal after no less than five (5) years. Proceeds to be used for the "Help Fund" and recreational purposes in the community of Camrose. With the exception of any remaining Gaming proceeds or assets purchased with Gaming funds, which shall be dispersed to eligible charities as approved by the Alberta Gaming and Liquor Control Board.